![]() I think location based default metadata properties on folders is a very good compromise. The reason is very simple: it’s just too much work on a daily basis to add metadata to every single file you upload. As a functional specialist I work with SharePoint now for ten years and I have seen to many businesses starting with metadata very enthusiastically but returning to folders after 1 or 2 years. I have been in the "folder" camp now for the past 4 years. Great article Margriet! The folder versus metadata discussion is one that I think divides the SharePoint community for many years now. fr-FR : SharePoint 2013 - Best Practices : Utiliser des dossiers (fr-FR).This article is also available in other languages: If you need a more granular rights management, folders/libraries are the easier way to do it. To depend on metadata only, you should separate sets of documents by putting them in its own websites and set the permissions on this level. Mix the opportunities for the best results! If you choose Try and keep the folder hierarchy as flat and minimal as you can, but don't limit yourself to metadata views exclusively. However, it's possible to invest in custom work to give library web part views thatĭo show a breadcrumb and that has taken away the biggest disadvantage of using folders for my end-users. When you add a library web part view on a page, there is no way to tell in which folder you are at any given time, there is also no way to navigate to the parent folder. ![]() Sometimes you just need 3 levels to make the document structure logic for everyone. Of course it is best practice not to create too many folder levels, but metadata grouping can only give you 2 levels of “folder like” structure. ![]() A good search engine alleviates those problems.
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